Sunday, September 19, 2021

Authors Guidelines

Authors Guides for Preparation of Manuscript:

Please follow the following instructions:

Page Setup

  • Margins: top: 0.8 inch, bottom; 0.8 inch, left: 0.8 inch, right: 0.8 inch
  • Paper: portrait, A4 size.
  • Header/Footer: 0.4 inch each.
  • Title of the article: Bookman Old Style, font size 16 bold.
  • Author(s) Name: Times new roman, font size 11.
  • Affiliation and address: Times new roman, font size 9.
  • Abstract: Times new roman, font size 12.
  • Keywords: Times new roman, Font size 11.
  • Text (Introduction, Literature review, Modelling, Methods, Results and discussions, Acknowledgement, References etc.): Times new roman, single column, single spaced, font size 12.
  • Authors Photographs: Jpg or GIF format.
  • Tables: Times new roman, font size 11.
  • File format: MS word.
  • File name: 2-6 words as the title of your article, avoid AUJST.



For new submissions, our formatting requirements are simple—just make sure your paper has the following items:

  • Continuous line numbers
  • Double-spaced lines
  • A title page and abstract in the main document
  • A main document in a doc, docx, tex (converted to PDF for review) or rtf file type
  • Tables in a Word document (we cannot accept Excel files, unless they are supplementary files)
  • Figure and table legends in the main document
  • All coauthors entered into the online review system (email addresses required)

Please note there are more formatting guidelines for revised versions, as those are closer to being accepted (see the Revised Versions section of these author instructions).

  • References listed in Vancouver style
  • Figures and tables at the end of the main document after the references, or uploaded as separate files. Figure legends should be included at the end of the main text after the references, and table legends should be next to their corresponding tables
  • Text is single-column
  • Types of Articles 

AswUMJ editorial board is considering for publication the following:

  • Original Articles 

Should report relevant original research not published before, in the following format:

  • Word limit: 3000 words (excluding the abstract, tables or references).
  • Abstract: structured up to 200 words to include Background, Objectives, Methodology, Results and Conclusions.
  • References: 30 or less.
  • Tables and figures: not more than 7 Tables and 7 Figures.
    • Short Reports (case reports) 

Should describe a case or a number of cases presenting with an unusual clinical

aspect of a disease or novel perspectives upon, or solutions to, clinically relevant

issues in the following format:

  • Word limit: 1000 words (excluding the abstract, tables and references).
  • Abstract: unstructured of no more than 150 words.
  • References: 12 or less
  • Tables and figures: no more than 2 Tables and 2 Figures
    • Review Articles 

Review topics should be related to all fields of clinical and basic medical sciences

and should reflect trends and progress or a synthesis of data in the following


  • Word limit: 3500 words (excluding the abstract, tables and references).
  • References: 40 or less.
  • Abstract: Up to 150 words, unstructured.
  • Tables/Figures: Data in the text should not be repeated extensively in tables or figures.
    • Systematic review or meta-analysis 
  • Word limit: 4000 words (excluding the abstract and references).
  • References: 50 or less.
  • Abstract: Up to 200 words, unstructured.
  • Tables/Figures: Data in the text should not be repeated extensively in tables or figures.
    • Mini-review article 

Review topics should be related to clinical or basic aspects and should reflect trends and

progress or synthesis of data in the following format:

  • Word limit: 2000 words (excluding the abstract and references).
  • References: 20 or less.
  • Abstract: Up to 150 words, unstructured.
  • Tables/Figures: Data in the text should not be repeated extensively in tables or figures.
    • Correspondence 

Comments by readers about articles that have been published in Aswan University

Journal within 6 months of its online posting in the following format:

  • Word limit: 700 words.
  • Tables/Figures: typically, not included (A maximum of 1 figure or table).
  • References: 5 or less.
    • Editorials 

Editorials are solicited by the editorial board members or those who are invited by

Editor-in-Chief in the following format:

  • Word limit: 1200 words.
  • Tables/Figures: A maximum of 1 figure or table.
  • References: 10 or less.
  • Ensure that there is a clear message in the conclusion. 
    • Letter to the Editor 

These should be submitted in response to recently published articles in the journal

addressing a specific issue and to introduce a focused scientific opinion or point of

view, in the following format:

  • Word limit: 500 words.
  • Abstract:
  • Tables/Figures: A maximum of 1 figure or 1 table.
  • References: 10 or less.
  • No subheadings. 
  • Begin with ‘Dear Editor’ 
    • Continuous Medical Education Forum (For EB):

This type of article is restricted to The Journal Editorial Board (EB). The

CME Forum from EB will be presented as a case presentation or clinical

vignettes scenario quiz.

  • Reply to CME (For readers)

These should be submitted in response to recently published CME article in the journal

addressing the reader’s response to the case presentation or clinical vignettes scenario

quiz/each issue, in the following format:

  • Word limit: 700 words.
  • Tables/Figures: typically not included (A maximum of 1 figure or table).
  • References: 5 or less.








  • Manuscript Preparation

The manuscript submitted to Aswan University Medical Journal should be word-processed, typed on one column. With the same rules, abstracts are typed on one column followed by keywords. Pages should have a margin of 2.5 cm. The text is double-spaced; uses a 12-point font in Times New Roman.

The submitted manuscript should include: 

  1. Cover Page
  2. Title Page
  3. Abstract
  4. Introduction
  5. Methods
  6. Results
  7. Discussion
  8. Disclosure of potential conflicts of interest
  9. References
  10. Tables
  11. Figures
  12. Supplemental Material 


  • Cover page

The manuscript should be submitted with a cover letter stating the following:

  • That the manuscript is submitted for consideration for publication in Aswan University Medical Journal. Please specify the category of the submitted manuscript.
  • That the research contained in the manuscript has not been published, and the manuscript is not under consideration elsewhere.
  • That all authors have participated in the concept and design, analysis and interpretation of data, drafting or revising of the manuscript, and that they have approved the manuscript as submitted.


  1. B)   Title page 

This page should include:

  • The article type: Original article, short report, review article, etc.
  • Title of paper: concise and informative. Avoid abbreviations and formulae where possible.
  • Author names and affiliations. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author.
  • Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication.  This responsibility includes answering any future queries about   Methodology and Materials. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.
  • Conflict of Interest: Any financial or personal relationships with other people or organizations that could inappropriately influence (bias) the authors’ actions.
  • Financial Disclosures: Any specific financial interests, relationship and affiliations relevant to the subject of the manuscript. These can include employment, consultancies, honoraria, stock ownership, etc.
  1. C)  Abstract 

The Abstract should be no more than 150 words.  Abstracts are to be structured into four paragraphs as follows: Background (including aim of the work), Objectives, Methods, Results and Conclusions. References should be avoided, but if essential, then cite the author(s) and year(s). Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

Keywords: Up to five keywords should be provided at the end of the Abstract using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, ‘and’, ‘of’), separated by semicolons.

  1. D) Introduction 

The Introduction should contain a clear statement of the objectives of the work and provide an adequate background, avoiding a detailed literature survey, a summary of the results, or conclusions

  1. E)  Methodology

Sufficient information should be given to permit repetition of the experimental work.

Informed consent and ethics committee/IRB approval: A paper describing experimental work in humans must (1) indicate that informed consent has been obtained from patients where appropriate, (2) include a statement that the responsible ethics committee (e.g: Institutional Review Board, Faculty of Medicine, Aswan University) has given approval. Do not use patients’ names, initials or hospital numbers, especially in illustrative material.

Study design

We encourage the use of reporting guidelines such the CONSORT statement for randomized, controlled trials and the STROBE statement for observational studies (see

Studies in humans and animals 

If the work involves the use of human subjects, the author should ensure that the work described has been carried out in accordance with The Code of Ethics of the World Medical Association (Declaration of Helsinki) for experiments involving humans (see: involving-human-subjects/).. The manuscript should be in line with the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals and aim for the inclusion of representative human populations (sex, age and ethnicity) as per those recommendations. The terms sex and gender should be used correctly.

Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed.

All animal experiments should comply with the ARRIVE guidelines and should be carried out in

accordance with the U.K. Animals (Scientific Procedures) Act, 1986 and associated guidelines, EU Directive 2010/63/EU for  animal  experiments,  or the National Institutes of Health guide for the care and use of laboratory animals (NIH Publications No. 8023, revised 1978)

Equipment: Manufacturer, city, state and country must be given.

Chemical substances: must be properly identified. Except for standard laboratory chemicals, the source of supply must be given. Drugs must be identified by the generic or official name wherever possible. Proprietary names should be avoided.

Genes: Italic characters should be used for gene symbols including genotypes, alleles etc.

Units of measurement: Units should conform to the SI convention, except for blood pressure (which should be expressed in mmHg) and haemoglobin (g/l). Gas or pressure values should be given as mmHg with kPa in parentheses or vice versa. Where molecular weight is known, the amount of a substance should be expressed in mol or appropriate subunit (mmol etc.). Energy should be expressed in kJ.

Statistical analyses: Describe statistical methods in sufficient detail to enable a knowledgeable

reader with access to the original data to verify the reported results.  Computer software packages that are used for anything other than widely known standard statistical procedures should be identified by name or acronym and by author or organization of origin. When variability is expressed in terms of the SEM or SD, the number of observations (n) must also be given. Both the sample size and statistical significance with p values should be predefined.

  1. F)  Results 

The Results should be stated concisely without discussion and should not normally contain any references. The same data should not be presented in figures and tables. Do not repeat all the data that are set out in the tables or figures in the text; emphasize or summarize only important observations.

  1. G) Discussion 

The Discussion should deal with the interpretation of the results and not recapitulate them. We encourage authors to write their Discussion in a structured way, as follows:

  • Statement of principal findings
  • Strengths and weaknesses of the study
  • Strengths and weaknesses in relation to other studies
  • Discussion of important differences in results; meaning of the study
  • Unanswered questions and future research.
  • Conclusions: The main conclusions of the study may be presented in a short Conclusions section, which may stand alone or form a subsection of a Discussion or Results and Discussion section.
  1. H)  Disclosure of potential conflicts of interest

The corresponding author will include a summary statement in the text of the manuscript in a separate section before the reference list that include; Declaration of interest and Funding information. If no conflict exists, the authors should state: The authors report no conflicts of interest.


Each author is required to declare his or her individual contribution to the article: all authors must have materially participated in the research and/or article preparation, so roles for all authors may be described. The statement that all authors have approved the final article should be true and included in the disclosure.


All authors should have made substantial contributions to all of the following: (1) the conception and design of the study,   or acquisition of data, or analysis and interpretation of data, (2) drafting the article or revising it critically for important intellectual content, (3) final approval of the version to be submitted. (Please fill the Copyright Transfer Form and submit to the journal).

  1. I)    References 

The authors are responsible for the accuracy and completeness of their references. References should be formatted according to American Medical Association Manual of Style (10th ed.) Each reference should be identified in the text in numerical order and should be identified by superscript Arabic numerals. Please begin the reference list on a separate page after the acknowledgments. Do not use “Endnotes” or similar programs for entering references.

When formatting references, provide all authors’ names when fewer than seven; when seven or more, list the first six and add et al. Any articles that are not in English must be translated. See Cumulative Index Medicus for abbreviating journal titles.

  1. J)   Tables 

Tables should be numbered with Arabic numerals. Tables must be submitted in Excel or Word table format and not as images. Each table should have a short informative heading which is self-explanatory without reference to the text. Footnotes should be kept to a minimum. The units in which the results are expressed should be given in parentheses at the head of each column and not repeated on each line of the table. Number tables in order of their mention in the text.

  1. K)  Figures 

Graphs and diagrams: Line drawings and graphs should be of a professional standard. Freehand or typewritten lettering and numbering are unacceptable. Ruled lines, curves and symbols must be sufficiently bold to withstand reduction.  Curves should not be drawn beyond the experimental points, nor should experimental points extend beyond the scales of the axes. For scatter diagrams, solid symbols are preferred.


Figures can be submitted as EPS, JPEG, and TIFF file types. Numbers, letters and symbols must be large enough to be read easily after reduction. If photographs of patients are used, either the subject should not be identifiable, or the picture must be accompanied by written permission to use the figure.

Legends for figures: Legends should be short, self-explanatory and contain enough information to identify the figures and enable them to stand as a separate entity from the text.

  1. Supplementary material (for online publication only) 

These should be submitted with the manuscript for peer-review and approval by the Editors. Supplemental material,   which should be referenced in the body of the main text, can include figures, tables, movies, and animations (extra- material beyond the journal limit of tables/figures for each manuscript format). Supplemental Material will be published Online-only as submitted. It will not be copyedited or formatted by the publisher in any way. The accuracy and presentation of Supplemental Material is the sole responsibility of the authors. Please submit your material together with the article and supply a concise, descriptive caption for each supplementary file.

VII.    Pre-submission checklist:

  • All necessary files have been uploaded
  • A cover letter which should include the name, address, e-mail and telephone number of the corresponding author, who is responsible for communicating with the other authors about revisions and final approval.
  1.   Manuscript Revision 

If you are asked to revise your manuscript you will be expected to provide a covering letter that responds in detail to  each point raised by reviewers or editors, and to highlight new material in the text using a different color. If a manuscript returned to the authors for revision is not returned to the Editorial Office within the stipulated time-period (average 3-5 weeks), it may be treated as a new manuscript, which could delay your possible publication in the journal.

  1. After Acceptance


The publication processing charges are submitted for providing the authors with a free copy from the on-Line published article (pdf-format). If the authors asked for printed copies, a minimum of 30 copies is essential with extra-charge.

  1. Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.



Publication Fees

The publication fee for the Aswan University Medical Journal is 1350 EP for Egyptian authors and 90 $ (USD) from the non-Egyptian authors. Publication fees will be required once paper is finally accepted for publication.


Ethical responsibilities of authors

Authors must disclose any financial relationship(s) at submission, and the authors must update any disclosures prior to publication. The authors must also state any Information that could be perceived as potential conflict(s) of interest that includes, but is not limited to, grants or funding, employment, affiliations, royalties, patents, honoraria, consultancies, inventions, stock options/ownership, or expert testimony (please see the hyperlink publication ethics before submitting the article).